Managing User Roles and Permissions

BrandLife makes it easy to organize your team and control who has access to different features and assets. By assigning roles and permissions, you can ensure that each team member has the right level of access to do their work—without compromising security or brand consistency.

Understanding Roles in BrandLife

Roles determine what a user can see and do inside your BrandLife account. Every user is assigned a role when they’re invited, and admins can update these roles at any time.

Available Roles:

Admin

• Full account access, including billing, team management, and permissions.

• Can invite, edit, and remove users.

• Can create, edit, and delete brand kits, assets, and folders.

Manager

• Can create and edit assets, folders, and brand kits.

• Can invite new members (with Admin approval).

• Cannot access billing.

Contributor

• Can upload, edit, and organize assets.

• Can collaborate on shared projects.

• Cannot change roles, permissions, or account settings.

Viewer

• Read-only access to approved brand kits and assets.

• Cannot upload, edit, or delete content.

Updating Roles and Permissions

1. Go to Settings in the bottom left corner → Team.

2. Find the user you want to update, or click Invite User.

3. Select Team → then Edit Role and choose from Admin, Manager, Contributor, or Viewer.

4. Changes save automatically and take effect immediately.

💡 Tip: You can change roles as team members’ responsibilities evolve—flexibility helps keep your brand organized and secure.

Best Practices for Permissions

• Keep admins limited → Only give Admin access to trusted team leads.

• Use Managers for team oversight → Perfect for department heads or project leads.

• Encourage contributors to upload assets → Keeps your library fresh and up to date.

• Give viewers easy access → Share your brand kits without worrying about accidental changes.

Troubleshooting Role Issues

• Can’t access certain features? → Check with your Admin to confirm your role.

• Accidentally removed permissions? → Only Admins can restore them.

• Need temporary access? → Ask your Admin to adjust your role and switch it back later.